‍

Managing a yoga studio efficiently requires seamless scheduling and client management. Yoga appointment scheduling software helps automate bookings, reduce no-shows, and enhance the overall experience for both instructors and clients.

With features like online booking, automated reminders, and payment integration, these tools simplify daily operations and improve customer satisfaction. Whether you're a solo instructor or running a full-fledged studio, choosing the right scheduling software can save time, boost productivity, and help your business grow effortlessly.

What is Yoga Appointment Scheduling Software?

Yoga appointment scheduling software is a digital tool designed to help yoga studios and instructors manage class bookings, client appointments, and payments seamlessly. It automates scheduling processes, allowing clients to book sessions online, receive automated reminders, and make payments in advance.

This software often includes features like calendar management, instructor scheduling, client databases, and integration with payment gateways. By reducing administrative work, it helps yoga businesses focus more on delivering a great experience while improving efficiency and customer satisfaction.

Why Do Businesses Need Yoga Appointment Scheduling Software?

Yoga studios and instructors benefit from appointment scheduling software as it simplifies bookings, reduces administrative workload, and enhances client experience. Here’s why it’s essential:

1. Streamlined booking management - Software handles the entire booking process automatically, from initial appointment creation to confirmations and reminders.
2. 24/7 booking availability - Clients can schedule classes anytime, not just during business hours, reducing missed opportunities.
3. Reduced no-shows - Automated reminders significantly decrease missed appointments.
4. Efficient resource allocation - Better visibility into class attendance helps studios optimize instructor schedules and space usage.
5. Simplified payment processing - Most yoga scheduling platforms integrate payment processing, making it easier to collect fees upfront.
6. Enhanced client experience - Self-service booking is more convenient for clients and reduces friction in the customer journey.
7. Data collection and analysis - Software provides valuable insights into attendance patterns, popular class times, and client preferences.
8. Instructor management - Coordinating multiple yoga instructors' schedules becomes much simpler.

For yoga studios specifically, specialized scheduling software often includes features like class package management, membership tracking, and waitlist functionality that generic booking tools may lack.

Why is GoodCall The Best AI-Powered Scheduling Solution?

GoodCall stands out as an AI-driven solution designed to revolutionize how businesses, particularly call centers, manage their scheduling needs.​

Founded in 2017 and headquartered in the United States, GoodCall specializes in AI-powered communication solutions aimed at enhancing customer interactions and streamlining appointment scheduling processes. Their platform leverages advanced voice AI technology to handle inquiries, set appointments, and ensure smooth and efficient customer engagement. ​

GoodCall Pricing Plans

GoodCall offers three flexible pricing plans tailored to businesses of various sizes. Each plan includes unlimited minutes and tokens, with the ability to handle customer appointments seamlessly through AI-powered automation. Below is a breakdown of their pricing structure:

Starter Plan – $59/month per agent

Ideal for small teams looking to automate appointment scheduling with basic AI-driven features.

• Unlimited minutes and tokens
• 1 form for customized scheduling
• 1 logic flow to automate workflows
• 3 team members included
• 3 directory contacts for streamlined call management
• 7 days of call & customer details storage
• 100 unique customers monthly ($0.50 per additional customer after 100)
• Free trial available

Growth Plan – $99/month per agent

Designed for growing businesses that need more advanced automation and team collaboration.

• Unlimited minutes and tokens
• 3 forms for customized appointment handling
• 3 logic flows for workflow automation
• 9 team members included
• 25 directory contacts for efficient call routing
• 30 days of call & customer details storage
• 250 unique customers monthly ($0.50 per additional customer after 250)
• Free trial available

Scale Plan – $199/month per agent

Best suited for large organizations with high-volume scheduling needs and extensive team collaboration.

• Unlimited minutes and tokens
• 25 forms for highly customized appointment scheduling
• 25 logic flows for sophisticated automation
• 50 team members included
• 500 directory contacts for comprehensive call management
• Unlimited call & customer details storage
• 500 unique customers monthly ($0.50 per additional customer after 500)
• Free trial available

To learn more or start a free trial, visit GoodCall.

Key Features

• AI-Powered Appointment Booking via Voice and Chat: GoodCall's advanced AI system manages customer inquiries and schedules appointments through both voice and chat interfaces, providing a seamless and efficient booking experience.
• 24/7 Automated Scheduling and Reminders: The platform operates around the clock, allowing customers to book, reschedule, or cancel appointments at their convenience. Automated reminders are sent to reduce no-shows and keep clients informed.​
• Seamless Integration with Business Tools: GoodCall integrates with various business tools, including CRM systems and calendars, ensuring a unified workflow and preventing scheduling conflicts.
• Intelligent Routing for Customer Interactions: Utilizing AI, GoodCall intelligently routes customer calls to the appropriate department or agent, enhancing the efficiency of customer service operations.​
• Analytics and Reporting for Appointment Trends: The platform provides detailed analytics and reporting features, allowing businesses to track appointment trends, client preferences, and no-show rates. These insights help optimize schedules and improve services.

Stats & Market Presence

GoodCall has demonstrated a significant impact in the market:​

• Reduces No-Shows by Up to 30%: By sending automated reminders and offering easy rescheduling options, GoodCall helps decrease the incidence of missed appointments.​
• Increases Scheduling Efficiency by 50%: The automation of appointment booking and management processes allows businesses to handle a higher volume of appointments with greater accuracy and less manual intervention.​

By integrating GoodCall into their operations, businesses can enhance customer satisfaction, reduce administrative burdens, and gain valuable insights into their appointment scheduling processes.

Additional Top 9 Yoga Appointment Scheduling Software

Mindbody

Company Overview

Founded in 2001, Mindbody is a leading technology platform that provides cloud-based business management software for the wellness services industry. It caters to businesses such as yoga studios, fitness centers, salons, and spas, offering tools to manage appointments, staff, clients, and payments. Mindbody also connects consumers with wellness services through its consumer app, facilitating class bookings and promoting client engagement.

Pricing

Mindbody Pricing Plans (From $79/month per location)

• Starter – Booking, payments, business tools, app listing, basic reporting.
• Accelerate – All Starter features + email campaigns, resource management, advanced reporting.
• Ultimate – All Accelerate features + automated marketing, lead dashboard, personal texts.
• Ultimate Plus – All Ultimate features + discounted premium add-ons.

Each tier includes progressively advanced features, with the higher tiers offering more comprehensive tools for business growth and client engagement.

Key Features

• Business Management Tools: Manage scheduling, staff, inventory, and revenue.
• Client App Listing: Feature your business on the Mindbody app, increasing visibility to potential clients.
• Point of Sale & Online Payments: Process payments with integrated systems, including retail sales and memberships.
• Marketing Tools: Create and schedule email campaigns, manage promotions, and track client engagement.
• Advanced Reporting: Access detailed reports on business performance, client retention, and revenue.

Statistics

• Headquarters: San Luis Obispo, California, USA
• Global Reach: Serves thousands of businesses worldwide in the wellness industry.

Acuity Scheduling

Company Overview

Acuity Scheduling, established in 2006, is an online appointment scheduling software that enables businesses to automate bookings, cancellations, and rescheduling. It is widely used across various industries, including health and wellness, coaching, and professional services, providing a seamless scheduling experience for both businesses and their clients.

Pricing

Acuity Scheduling offers four pricing plans:

1. Emerging: $16 per month for 1 staff member/location.
2. Growing: $27 per month for up to 6 staff members/locations.
3. Powerhouse: $49 per month for up to 36 staff members/locations.
4. Enterprise: Custom pricing for larger organizations with specific needs.

Each plan includes a set of features tailored to different business sizes and requirements.

Key Features

• Client Self-Scheduling: Allow clients to book, reschedule, or cancel appointments online.
• Payment Processing: Accept payments and deposits through integrations with Stripe, Square, or PayPal.
• Automated Notifications: Send confirmation, reminder, and follow-up emails or text messages to clients.
• Calendar Integration: Sync with external calendars like Google Calendar, Outlook, and iCloud.
• Customizable Intake Forms: Collect client information and preferences during the booking process.

Statistics

• Founded: 2006
• Headquarters: Bethlehem, Pennsylvania, USA
• User Base: Utilized by thousands of businesses globally across various service industries.

Schedulicity

Company Overview

Founded in 2009 and headquartered in Bozeman, Montana, Schedulicity is an all-in-one scheduling solution designed to assist small businesses and service providers in managing appointments, classes, workshops, digital marketing, and payment processing.With a user-friendly interface and robust automation tools, Schedulicity helps businesses streamline scheduling, reduce no-shows, and enhance customer engagement.

Pricing

Schedulicity offers a straightforward pricing model:

• Unlimited Plan: Starting at $34.99 per month for solo providers. Each additional provider costs $10 per month, with a maximum fee of $94.99 per month for seven or more providers.

Key Features

• Online Booking & Calendar Management: Facilitates seamless appointment scheduling with a user-friendly interface.
• Automated Notifications: Sends appointment reminders and confirmations via email and text to reduce no-shows.
• Payment Processing: Integrated system with a processing fee of 2.5% + 15¢ per transaction.
• Marketing Tools: Offers customizable email campaigns and promotions to engage clients.
• Class & Workshop Management: Supports scheduling and managing group sessions with waitlist features.

Statistics

• Founded: 2009
• Headquarters: Bozeman, Montana, USA
• User Base: Trusted by numerous small businesses across more than 50 industries.

Vagaro

Company Overview

Established in 2009, Vagaro is a cloud-based business management platform tailored for the salon, spa, and fitness industries. It enables professionals to book appointments, manage various aspects of their business, and connect with clients through its marketplace.

Pricing

Vagaro's pricing is based on the number of bookable calendars:

Single Location:

• 1 Bookable Calendar: $30 per month
• 2 Calendars: $40 per month
• 3 Calendars: $50 per month
• 4 Calendars: $60 per month
• 5 Calendars: $70 per month
• 6 Calendars: $80 per month
• 7+ Calendars: $90 per month

Key Features

• Appointment Scheduling: Clients can book, reschedule, or cancel appointments online.
• Payment Processing: Integrated system with a base card-present transaction fee of 2.75%.
• Client Management: Maintains detailed client profiles, including appointment history and preferences.
• Marketing Tools: Provides email and text marketing campaigns to promote services.
• Inventory & Payroll Management: Tracks product inventory and manages staff payroll efficiently.

Statistics

• Founded: 2009
• Headquarters: Dublin, California, USA
• User Base: Over 90,000 businesses rely on Vagaro daily.

Zen Planner

Company Overview

Zen Planner, founded in 2006, is a comprehensive software solution designed to streamline operations for fitness businesses such as gyms, yoga studios, and martial arts schools. It offers tools for membership management, scheduling, billing, and performance tracking, aiming to enhance member engagement and boost revenue. Zen Planner is headquartered in Highlands Ranch, Colorado, USA.

Pricing

Zen Planner's pricing is based on the number of active members:

• Up to 45 Members: $99 per month.
• 46 to 75 Members: $119 per month.
• 76 to 100 Members: $139 per month.
• 101 to 150 Members: $159 per month.
• 151 to 200 Members: $179 per month.
• 201 to 250 Members: $199 per month.
• 251+ Members: $267 per month.

All plans include full access to Zen Planner's features, with pricing tiers accommodating businesses of varying sizes.

Key Features

• Member Management: Comprehensive tools to track member information, attendance, and progress.
• Class Scheduling: Flexible scheduling options for classes, appointments, and events.
• Billing and Payments: Integrated payment processing with automated billing and invoicing.
• Attendance Tracking: Real-time attendance monitoring to manage class capacity and member participation.
• Workout Tracking: Tools for members and trainers to log and monitor workout routines and progress.
• Automated Communications: Customizable emails and notifications for member engagement and retention.
• Reporting and Analytics: Detailed reports on financials, attendance, and member performance.
• Mobile App: Dedicated apps for staff and members to manage schedules, bookings, and communications.

Statistics

• Headquarters: Highlands Ranch, Colorado, USA.
• Global Reach: Serves thousands of fitness businesses worldwide.
• Customer Satisfaction: Users report an average 20% annual revenue increase after switching to Zen Planner.

WellnessLiving

Company Overview

WellnessLiving, established in 2013, is an all-in-one business management software tailored for health and wellness businesses, including yoga studios, gyms, and spas. The platform offers a suite of tools for online booking, client relationship management (CRM), marketing, and reporting, aiming to enhance operational efficiency and client engagement. WellnessLiving is headquartered in Richmond Hill, Ontario, Canada.

Pricing

WellnessLiving provides several pricing plans:

• Starter: $69 per month.
• Business: $199 per month (currently discounted to $39 per month for the first two months).
• BusinessPro: $349 per month (currently discounted to $69 per month for the first two months).
• Enterprise: Custom pricing tailored to specific business needs.

Each tier offers a progressively comprehensive set of features to accommodate businesses of varying sizes and requirements.

Key Features

• Online Booking: Clients can schedule classes, appointments, and events through a user-friendly interface.
• CRM: Manage client profiles, track attendance, and monitor purchase history.
• Automated Marketing: Tools for email and SMS campaigns, promotions, and client retention strategies.
• Point of Sale (POS): Integrated system for processing payments, managing inventory, and selling products or services.
• Mobile Apps: Dedicated apps for both clients and staff to facilitate bookings, notifications, and management tasks.
• Reporting and Analytics: Comprehensive reports on sales, attendance, and client engagement metrics.
• Rewards Program: Built-in system to incentivize client loyalty and referrals.
• Website Integration: Customizable widgets and website integration options to enhance online presence and client interaction.

Statistics

• Global Reach: Trusted by over 7,500 gyms, yoga studios, and wellness centers worldwide.
• Customer Satisfaction: Users appreciate the platform's cost-effectiveness and comprehensive feature set.

Booksy

Company Overview

Booksy is a cloud-based appointment booking platform tailored for the beauty and wellness industry. It offers automated scheduling, client management, and marketing tools to help service providers streamline their operations and enhance client engagement. Founded in 2014, Booksy has expanded its services globally, supporting professionals in managing and growing their businesses.

Pricing

• Monthly Subscription: $29.99 per month for the first user.
• Additional Team Members: $20 per month for each additional team member.
• Payment Processing Fees:
• Mobile Payments: 2.69% + $0.30 per transaction.
• Card Reader Transactions: 2.49% + $0.10 per transaction.
• Tap to Pay: 2.49% + $0.20 per transaction.
• Fast Payouts (within 30 minutes): 1.5% fee.

Key Features

• Unlimited Bookings: Manage an unrestricted number of appointments without additional fees.
• Client Appointment Confirmations & Reminders: Automated notifications to reduce no-shows.
• Email and Text Message Marketing: Tools to engage clients and promote services.
• Custom Forms & Liability Waivers: Personalize client intake and consent forms.
• Reserve with Google Integration: Allow clients to book directly through Google.
• Reporting and Insights: Access detailed analytics on business performance.
• Waitlists: Manage client queues for fully booked slots.
• No-Show Protection Features: Implement policies to safeguard against missed appointments.
• Online Gift Cards: Offer digital gift cards to clients.
• Memberships and Packages: Create and manage client memberships and service bundles.

Statistics

• Global Reach: Serves professionals in multiple countries, supporting various languages and currencies.
• User Base: Trusted by thousands of beauty and wellness professionals worldwide.

Square Appointments

Company Overview

Square Appointments is an integrated appointment scheduling solution developed by Square, Inc., a financial services and mobile payment company founded in 2009. The platform combines online booking with Square's payment processing, offering a seamless experience for service-based businesses.

Pricing Plans

Free ($0/month per location)

• Basic tools to manage your business efficiently.
• Ideal for solo users.
• Get started free

Plus ($29/month per location)

• Advanced features for growing teams.
• Designed to enhance service quality.
• Start free trial

Premium ($69/month per location)

• Complete booking and staff management solution.
• Best for businesses with complex scheduling needs.
• Start free trial

Payment Processing Fees

• Card-Present Transactions: 2.6% + $0.10 per transaction.
• Card-Not-Present Transactions: 3.5% + $0.15 per transaction.

Key Features

• Online Booking and Website Integration: Customizable booking site that can be embedded into existing websites, allowing clients to schedule appointments 24/7.
• Automated Reminders: Send email and SMS notifications to clients to reduce no-shows.
• No-Show Protection: Require prepayments or charge cancellation fees to safeguard against missed appointments.
• Customer Profiles and Notes: Maintain detailed client records, including appointment history and preferences.
• Integrated Point of Sale (POS): Manage sales, inventory, and payments within the same system.
• Reporting and Analytics: Access insights on business performance, including sales and appointment metrics.
• Staff Management: Coordinate schedules, permissions, and commissions for team members.
• Mobile App: Manage appointments and payments on-the-go with the Square Appointments app.

Statistics

• Global Reach: Operates in multiple countries, serving a diverse range of service-based businesses.
• User Base: Utilized by a wide array of professionals, from individual entrepreneurs to multi-location enterprises.

Glofox

Company Overview

Glofox is a comprehensive business management software platform designed specifically for the fitness industry. Founded in Dublin in 2013, Glofox supports thousands of gyms and fitness studios worldwide, offering tools to streamline operations, enhance member engagement, and drive revenue growth.

Pricing

Glofox offers tiered pricing plans tailored to the needs of fitness businesses. Pricing details are available upon request and may vary based on the size and requirements of the business.

Key Features

• Member Management: Organize class schedules, manage memberships, process payments, and analyze business performance in real-time.
• Member Experience: Provide a fully branded mobile app and booking portal, seamless check-in experiences, and an integrated member store.
• Business Operations: Utilize an intuitive, all-in-one platform that reduces training time and increases staff

Final Words

Yoga appointment scheduling software plays an important role in streamlining class management, improving client experience, and optimizing business operations. With features like online booking, automated reminders, payment processing, and performance tracking, these tools help yoga studios reduce administrative workload and enhance efficiency.

Choosing the right software depends on factors like studio size, budget, and required features. Whether opting for a free basic tool or an advanced all-in-one solution, leveraging technology ensures better organization, improved customer satisfaction, and long-term business growth in the competitive wellness industry.